Product Privacy Policy
Last Updated: October 1, 2019
Purpose
This Product Privacy Policy applies to your use of the Sign In Compliance Subscription Service (the Subscription Service) as a customer of Sign In Compliance (Sign In Compliance, Inc.). This Product Privacy Policy applies to the data Sign In Compliance processes on behalf of our customers (Customer Data) in our capacity as a processor. This Product Privacy Policy does not apply to any information or data collected by Sign In Compliance as a controller for other purposes, such as information collected on our websites or through other channels for marketing purposes.
Sign In Compliance processes Customer Data under the direction of our Customers. Customers are responsible for complying with any regulations or laws that require providing notice, disclosure, and/or obtaining consent prior to transferring the data to Sign In Compliance for processing purposes. Terms not otherwise defined herein shall have the meaning as set forth in the Sign In Compliance Customer Terms of Service (the ‘Agreement’). In the event of a conflict between this Product Privacy Policy and the Agreement, the terms of the Agreement will control.
We periodically update this Product Privacy Policy. We will post any changes on this page and, if the changes are significant, we will provide an update through the Notification app in your Sign In Compliance portal. While we will notify you of any material changes to this Product Privacy Policy prior to the changes becoming effective, we encourage you to review this policy periodically.
Information We Collect and Receive
Location Information: We collect location-based information exclusively for the purpose of security monitoring on the system.
Service Data (including Session and Usage data): When you use the Subscription Service, we automatically collect information about your computer hardware and software. This information can include your IP address, browser type, domain names, internet service provider (ISP), the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system, clickstream data, access times and referring website addresses. This information is fully anonymized and used by Sign In Compliance for the operation of the Subscription Service and to maintain quality of the Subscription Service.
Data Managed by Customers
Sign In Compliance does not control the content of customer accounts or the data that customers may choose to collect or manage using the Subscription Service. Sign In Compliance stores our customers' information as they direct and in accordance with our agreements with our customers, and we store it on our servers. For more information, please see our terms and conditions.
Data Sharing
Ensuring your privacy is important to us. We do not share your personal information with any third parties. Sign In Compliance partners with HelloSign, who is exclusively a data processor for electronic form data. For more information on HelloSign’s SOCII compliance and privacy policy, click here.
Data Retention
The data you enter into Sign In Compliance as part of your use of the Subscription Service is retained according to the relevant agreements between you and Sign In Compliance. Customer Data is retained for as long as you remain an active customer. Your data is deleted upon an account administrator’s written request or after an established period following the termination of all customer agreements, typically two months.
In general, Customer Data is deleted after your paid Subscription ends and your system becomes inactive. Due to regulations in data retention set by the federal government in the industrial security space, individual end-users may not request data deletion of Sign In Compliance, only appointed account administrators. Data deletion conducted by Sign In Compliance is completed for an entire company, not individual users.